Clinical Operations Specialist (Finance and Logistics)

Key Responsibilities:

Financial Management of Clinical Trials:

• Monitor study budgets and ensure timely and contract-compliant payments to investigators, sites, and vendors
• Process payments, verify settlements, and oversee financial compliance
• Collaborate with local vendors and prepare purchase orders for services and supplies

Coordination of Clinical Trial Logistics:

• Ensure timely delivery of investigational drugs, study materials, and equipment to clinical sites
• Work closely with suppliers, warehouses, and customs agencies on importation and distribution
• Ensure compliance with regulations and drive process improvements in logistics

Vendor & Document Management:

• Oversee local vendors handling clinical supplies storage and distribution
• Prepare and review financial and logistics-related documentation
• Support the team with system updates and document archiving

Training & Mentorship:

• Develop training materials and actively mentor staff on processing payments to investigator sites and reporting time accurately

Necessary Qualifications and Skills:

• Experience in a similar role within a pharmaceutical company or a related field
• Detail-oriented and deadline-driven individual
• Team player with strong organizational and communication skills, capable of collaborating with multiple stakeholders
• Fluency in English and Polish
• Excel expert with experience working with payment processing systems
• Experience in cooperation with 3rd party provider is an advantage

Why GSK?

At GSK we offer a wide range of additional benefits:

• Career at one of the leading global healthcare companies
• Contract of employment
• Attractive reward package (annual bonus & awards for outstanding performance, recognition awards for additional achievements and engagement, holiday benefit)
• Hybrid working model (where GSK site are in Poland)
• Extensive support of work life balance (flexible working solutions, min. 2-3 days/week working form the office, short Fridays option, health & well-being activities)
• Life insurance and pension plan
• Private medical package with additional preventive healthcare services for employees and their eligible
• Sports cards (Multisport)
• Possibilities of development within the role and company’s structure
• Personalized learning approach (internal trainings, mentoring, access to online training’ platforms: Keep Growing Campus, LinkedIn Learning, Business Skills, Harvard Manage Mentor, Skillsoft and external training)
• Supportive community and integration events
• Modern office with creative rooms, fresh fruits every day

Inclusion at GSK: 

As an Inclusive employer, we encourage you to reach out if you need any adjustments during the recruitment process. Please contact our Recruitment Team at pl.recruitment-adjustments@gsk.com to discuss your needs.

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